Job Openings >> Office Management Specialist
Office Management Specialist
Title:Office Management Specialist
Location:Washington, DC

Office Management Specialist
VISTA Technology Services, Inc. (VISTA) is currently seeking an Office Management Specialist in Washington DC. The successful candidate will have experience working with senior level staff and hold a Top Secret clearance.

Position Responsibilities

Receives, schedules and makes proper disposition of telephone calls coming into the office for high profile ad senior level staff.

  • Uses judgment to refer calls to other staff members as necessary.
  • Makes available, for reference, as required, background or informational material to senior level staff.
  • Makes travel arrangements, including scheduling of appointments, travel authorization, securing travel, hotel reservations including comprehensive passport and visa arrangements.
  • Makes travel revisions to pre-arranged travel to accommodate late minute schedule changes.
  • Prepares travel vouchers from travel diaries and other documentation.

Position Qualifications

  • Top Secret Clearance
  • Department of State experience preferred
  • Bachelor’s Degree preferred
  • Prior experience as a senior level Executive Assistant or Office Manager working under pressure
  • Extensive experience and demonstrated ability in working with classified and unclassified computer systems, as well as knowledge of and demonstrated use of Microsoft Windows programs including E2 travel system.
  • Ability to draft emails, written notices etc.
  • Ability to work under pressure with tight deadlines

VISTA offers a strong compensation package and a competitive leave package. A generous benefits plan includes medical, dental, vision, life and disability insurance, tuition assistance and employer matching 401(k) plan.

To learn more about VISTA and to apply for this position, please visit our website at

VISTA is an AA/Equal Opportunity Employer/Minorities/Disability/Veterans Employer


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